Privacy Policy

This privacy policy (this "Policy") describes the practices of Safe Buildings Tech Inc.  and its corporate affiliates ("we", "us", "our") with respect to our collection, use, storage and disclosure of personal information provided to us from users of (a) the website operated at www.safebuildings.ca, www.safesimpletech.com, www.safebuildingsapp.com and www.safecommunities.app and such other locations as made available from time to time (the "Website"), (b) any "app" or other front-end software provided by us (for greater certainty, excluding third party software that may interact with the Website or the Service, as defined below) that interacts or interfaces with the Website (the "Software"), and (c) the services we provide through the Website and/or the Software (collectively, the "Service"). It also describes the choices available to you regarding our use of your personal information and how you can access and update this information. This Policy is incorporated by reference to the general Terms of Service for Safe Buildings Tech Inc. located at www.safebuildings.ca/legal, and forms an integral part of it. All capitalized terms not otherwise defined herein have the meaning provided in the general Terms of Service for Safe Buildings Tech Inc. and our products.

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1.    Introduction and General Concepts
We respect and uphold individual rights to privacy and the protection of personal information. We know how important it is to protect your personal information and want to make every customer experience safe and secure. In keeping with that goal, we have developed this Policy to explain our practices for the collection, use, and disclosure of your personal information. We have appointed a Privacy Officer who is responsible for our compliance with this Policy. Information on how to contact the Privacy Officer can be found below.

a.    Personal Information
For the purposes of this Policy, "personal information" means information about an identifiable individual, including, for example, an individual's name, address, telephone number, and email addresses. Personal information does not include information that would enable an individual to be contacted at a place of business, for example an employee's name, position or title, business telephone number, or business address. 

We do NOT intentionally collect, use or disclose personal information.   The Safe Buildings application is for professional use only.  

b.    Non-Personal Information
On the other hand, "non-personal information" is any type of information other than personal information, and is excluded from this Policy. For example, non-personal information would include business information, or information that enables an individual to be contacted at a place of business, for example an employee's name, position or title, business telephone number, or business address. Non-personal information also includes information that is anonymous or not about an identifiable information, such as web browsing information (such as the domain used to access the Website, or the type and version of device, browser or operating system being used to access the Service), or aggregate information that anonymizes the underlying data (like the number of visitors, what pages users visit, average time spent on the Website or on various parts of the Service). We will collect, use or disclose non-personal information in accordance with our ordinary business practices, but always in accordance with any applicable laws. 

c.     Information about Minors
This site is not intended for minors and no person under the age of majority may register for a User Account. We do not knowingly collect personal information about any person under the age of majority (usually the age of 18 or 19, but it varies in different jurisdictions) including any person under the age of 13, and no such person, nor any parent or guardian as it relates to such person, should submit their personal information to us for any reason. Please do not submit personal information about minors to us, whether through the Website, the Service or otherwise.

d.    Privacy Officer
We have appointed a Privacy Officer who is responsible for our compliance with this Policy. Information on how to contact the Privacy Officer can be found below.

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2.    Collection and Use of Personal Information
As indicated above, we collect two types of information through our Service: personal information and non-personal information. The types of information we collect about you will depend on the nature of your interaction with us or the Service.

a.    Information we collect from you
We may collect the following personal information from you:

• contact information such as name, email address, mailing address, phone number;

• unique identifiers such as user name, account number, password;

• professional information including, business name, position or title, business telephone number, or business address.;

• user content generated by you, text and images as provided by you on the Website, which may contain personal information as provided by you;

• any information that you voluntarily enter, including personal information, into any postings, comments, reviews, or forums with Safe Buildings Tech Inc..

b.    Information we automatically collect
We also automatically gather information about your computer such as your IP address, browser type, referring/exit pages, operating system, as well as which aspects of our performance metric indicators available with our technology or our licensees' products you prefer using. Some of this may be personal information, but in typical cases it is non-personal information. Specific examples follow:

• IP, etc.—When using our Website, we may collect the Internet Protocol (IP) address of your computer, the IP address of your Internet Service Provider, the date and time you access our Website, the Internet address of the website from which you linked directly to our Website, the operating system you are using, the sections of our Website you visit, the Website pages read and images viewed, and the content you download from the Website. This information is used for Website and system administration purposes, and to improve the Website.

• Cookies—We use "cookies", a technology that installs a small amount of information on a user's computer to permit the Website to recognize future visits using that computer. Cookies enhance the convenience and use of the Website. For example, the information provided through cookies is used to recognize you as a previous user of the Website, to offer personalized content and information for your use, to track your activity at the Website, to respond to your needs, and to otherwise facilitate your Website experience. You may choose to decline cookies if your browser permits, but doing so may affect your use of the Website and your ability to access certain features of the Website or engage in transactions through the Website.

• Geo-Location Information—When you use the Service through a mobile device, we may track or collect use precise location information from user's device with their permission to enable the geofencing feature.  This feature is enabled at the request of user(s) management/supervisory team, with the user(s) consent.  The geofencing feature, while activated will track a user(s) movement for safety and accountability purposes.  There are certain settings relating to location-related information which you can find in your device settings. Location tracking is not automatic and is not taking place for all users however it is related to type of user whether the user is security user or not.  The feature has to be intentionally turned on.  Even if you do not use our location-related features, we use IP addresses and other information like phone number area codes to estimate your general location (e.g., city and country). This information remains with user's organization only.  Only designated/approved persons can track geolocation related data.

• Withdraw—You may at any time withdraw your consent as permitted through the Service.  You can turn the geo-location tracking off at the device level as permitted by the manufacturer of your device. In our experience, your mobile device informs you when geo-location is tracked by displaying the GPS arrow icon.

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3.    Your Consent
We will collect, use, or disclose your information only with your knowledge and consent, except where required or permitted by Applicable Privacy Laws. When you choose to provide us with your information you consent to the use of your information as identified in this Policy and as may be further identified at the time of collection.

a.    Express Consent
Sometimes you will be asked to give your express consent to our collection, use or disclosure of information – for example, by being asked to check a box to indicate your consent to receive marketing communications in compliance with Canada's anti-spam laws.

 

b.    Implied Consent
Other times, you may provide your implied consent to our collection, use or disclosure of information when we can reasonably conclude that you have given consent by some action you have taken or an action you have decided not to take. Generally, this occurs where the purpose for the use of your information would be reasonably apparent to you. 

 

c.     Withdrawing Your Consent
You may notify us at any time that you wish to withdraw or change your consent to our use and disclosure or your personal information. We will accommodate your request subject to legal and contractual restrictions. The most common way of indicating this withdrawal of consent is (i) by changing your privacy preferences to the extent such functionality is made available through the Service, or (ii) deleting your account with the Service and stopping use of the Service. In other situations, you may be able to opt out of the use of your information. For example, if you have "opted in" or subscribed to one of our mailing lists, we will always provide you the opportunity to "opt out" or unsubscribe. For example, if you receive emails from us, we will provide a link in the email which you can use to unsubscribe from that mailing list, or you may contact us at ops@safebuildings.ca or at ops@safesimpletech.com  

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4.    Information Obtained from Third Parties
If you provide us personal information about others, or if others give us your information, we will only use that information for the specific reason for which it was provided to us and in accordance with this Policy and such policy under which that information was collected.

 

5.    Disclosure and Sharing of Your Information
We will share your personal information with third parties only in the ways that are described in this Policy. We will not sell your personal information to third parties, however the use of our Service necessarily requires some sharing or disclosure of your personal information. Some of these activities may result in personal information collected by us being stored or processed in the United States or elsewhere outside of Canada and, as a result, your personal information may be accessible to law enforcement and regulatory authorities in accordance with the USA PATRIOT Act and other applicable laws of the United States or elsewhere.

a.    Third Party Processors
We may provide your information to companies that provide services to help us with the Service such as web hosting providers, payment processors, product providers, fulfilment agencies, or customer service agencies ("Third Party Processors"). These Third Party Processors are authorized to use your personal information only as necessary to provide these services to us, and in a manner consistent with this Policy. We have selected Third Party Processors who will only use your information in compliance with this Policy, but they may have their own specific policies regarding the collection, use and personal information. We will use commercially reasonable efforts to identify such Third Party Processors when we are collecting your information, as well as providing links to the relevant privacy policies that may apply. Here are some examples of the Third Party Processors we use as part of the Service:

• Our Service is physically hosted by Amazon Web Services Inc., a reputable hosting platform with industry standard security and practices.

• We may use a third party to gather information about how you and others use our Service. For example, we may want to know how many users access a specific page and which links they clicked on. We may use this aggregated information to understand and optimize how our site is used. 

 

b.    Further Disclosures
We may also disclose your information (i) as required by law such as to comply with a subpoena, or similar legal process, (ii) when we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to a government request, or (iii) to any other third party with your prior consent to do so.

 

c.     Third Party Links
Our Service may contain links to other websites or Internet resources which are provided solely for your convenience and information. When you click on one of those links you are contacting another website or Internet resource. We have no responsibility or liability for, or control over, those other websites or Internet resources or their collection, use and disclosure of your personal information. We encourage you to read the privacy policies of those other websites to learn how they collect and use your personal information.

 

d.    Public Forums
We may from time to time provide publicly accessible blogs or community forums through the Service. We will use your personal data as provided through those services to administrate and provide you with these public services, and you will have primary control over what information you make publicly available. You should be aware that any information you provide in these areas may be read, collected, and used by others who access them.

 

6.    Security 

We value your trust in providing us your Personal Information, thus we are striving to use commercially acceptable means of protecting it.  However, as we are aware, no method of transmission over the internet, or method of electronic storage is 100% secure and reliable, and we cannot guarantee its absolute security.

 

7.    Removal of Your Information
We keep your information only as long as we need it for legitimate business purposes and to meet any legal requirements. Personal information used to make a decision that directly affects an individual will be kept for at least one year after such a decision. We have retention standards that meet these parameters. We destroy your information when it is no longer needed or required to be kept, or we remove your personally identifiable information to render it anonymous.

 

8.    Updates or Changes to Privacy Policy
We may update this Policy to reflect changes to our information practices. If we make any material changes we will either (a) notify you by email (sent to the e-mail address specified in your account), or (b) provide a notice on the Website or otherwise through the Service prior to the change becoming effective. We encourage you to periodically review this page for the latest information on our privacy practices. Any change to this Privacy Policy will become effective on the date so indicated, and will apply to information collected from the date of the posting of the revised privacy policy and to existing information held by us. The date on which the latest update was made is indicated at the bottom of this document. We recommend that you print a copy of this privacy policy for your reference and revisit this policy from time to time to ensure you are aware of any changes. Your continued use of the Service signifies your acceptance of any changes to this Policy.

 

9.    Contact Information
You can direct any questions or concerns regarding our compliance with this Policy to our Privacy Officer by calling:

Privacy Officer
Safe Buildings Tech Inc
289-434-5510

 

End of Privacy Policy (Last Updated: September 1st, 2023)